Studio Policies

Tuition and Class Policies

2021-2022 REGISTRATION AND TUITION PAYMENT INFORMATION

PAYMENT POLICIES: Studio W Dance tuition is based on an entire season of dance. Our season runs from August 23, 2021 – June 12, 2022. All dancers are required to pay for the entire season.  If you enroll mid-season we will prorate your tuition based on when you begin dancing with us. Tuition is not based on attendance. There is NO refund for missed classes as we provide make-up options. You may pay the entire season in full or pay it in monthly installments. At the time of registration, a deposit equal to one half of your monthly installments will be due. This deposit and registration fee of $105 (new students only) are non-refundable. The other installments are due the 1st of each month, September 2021 – May 2022, and will be automatically billed to the card on file on the 10th of each month. You have until the 9th of each month to opt to pay a different way if you do not wish to use your card on file. If you opt to pay the entire season in full prior to September 15, 2021, you will receive a 5% discount. Please note: If you pay your dancer’s tuition for the full year and then withdraw from classes for any reason (loss of interest, school obligations, injury, illness, etc.), a 30% penalty will be applied to your refund for the remainder of the year. We suggest you only pay the year in full if you are 100% confident your dancer will participate fully in the entire season. If for any reason we provide a tuition discount during one or more months of the season, this discount will not apply to prepayments. No further discounts are available.

All monthly tuition payments, bi-annual show costume payments, and bi-annual show fees will be auto-drafted to the card on file. You will be emailed a receipt after your tuition is auto-drafted. Bi-annual show costume payments will be auto-drafted on September 10, 2021 for the Winter Show and again on January 20, 2022 for the Spring Show. During the first week of classes for each semester, we will announce the exact bi-annual show fee amount. This will be approximately $150 and will include 2 tickets, t-shirt and more. Once the exact fee amount is determined, this fee will be auto-drafted with your next tuition payment, usually the second tuition payment of the semester.

RECEIPT OF PAYMENT: You will not receive a billing statement or invoice prior to any charges, however, you will receive a receipt of payment each month after the auto-draft.

LATE FEE: If your card on file is declined, an alternate payment must be made within 48 hours. A $15 Late Fee will be charged for any payments not made in full by the 12th of the month. This includes declined charges for cards on file for any reason.

RETURNED CHECK FEE: $35

PAYMENT AUTHORIZATION: I hereby authorize Studio W Dance, LLC. to charge my credit or debit card for all services and products related to my family’s enrollment in classes and activities at Studio W Dance, LLC including but not limited to tuition, supplemental materials, special events, costumes, concert or bi-annual show fees (Performance Package), accessories, etc. Fees are subject to change. If I elect to pay annual tuition via monthly installments, I understand that my credit or debit card will continue to be charged on the monthly, session or periodic basis unless I notify the studio in writing 30 days before intent to discontinue via email to mrsamanda@studiowdance.org and receive an acknowledged returned response from Studio W Dance, LLC staff. I understand that it will not be sufficient notice to merely tell an instructor or other employee of our intent to discontinue. I have read this entire agreement and understand that I will be held fully responsible for its terms and conditions of service, including a 30-day written notice by email to Studio W Dance, LLC of any intent to discontinue. I understand that once the monthly installments for my annual tuition, my bi-annual show fees or my bi-annual show costume fee have occurred there will be no refund given if I decide to discontinue. I agree to notify Studio W Dance, LLC immediately of any change in the status of my charge account including but not limited to card expiration, name change, limitation of use, loss or theft of the card, etc. In the event that the amount charged is refused for whatever reason, I accept responsibility for full payment for the amount charged as well as an NSF fee of $35.00.

We accept cash, Venmo, MC, VISA, DISCOVER, and AMEX.
Sorry, no checks.
  

TUITION COSTS: We offer two payment options: full season or monthly installments.
FULL SEASON COST
30 min weekly: $517.00
45 min weekly: $632.00
1 hour weekly: $747.00
1.25 hrs weekly: $920.00
1.5 hrs weekly: $1,092.00
1.75 hrs weekly: $1,265.00
2 hrs weekly: $1,322.00
*See tuition page for additional full season class rates

MONTHLY INSTALLMENTS
*First month’s tuition is due at time of registration & is non refundable.
30 min weekly:
$45.00 September – May + $22.50 June
45 min weekly:
$55.00 September – May + $27.50 June
1 hour weekly:
$65.00 September – May + $32.50 June
1.25 hrs weekly:
$80.00 September – May + $40.00 June
1.5 hrs weekly:
$95.00 September – May + $47.50 June
1.75 hrs weekly:
$110.00 September – May + $55.00 June
2 hrs weekly:
$115.00 September – May + $57.50 June
*See tuition page for additional monthly tuition rates.

CUSTOMER PORTAL: Each family will have a portal to process payments, register for classes, etc. It is your responsibility to keep all info (contact info, payment info, etc.) up to date. You can sign up or log in on the homepage of our website. Please contact mrsamanda@studiowdance.org with any questions about your portal and/or account info. In this portal, when registering a parent or guardian will need to sign off on all the policies below.

CURRENT/CONTINUING STUDENTS: Please check and confirm your contact, payment information, and dancer’s school grade is correct and up to date. Once you have registered, please verify all your classes are correct by logging into your customer portal.

ASSUMPTIONS OF RISK & WAIVERS OF LIABILITY 

PHOTO RELEASE: I, hereby, grant Studio W Dance permission to use my child’s photograph/video for promotional purposes and/or social media and Studio W Dance’s website.

RELEASE OF LIABILITY: I understand dance can be a strenuous activity and accept responsibility for any injuries my child may incur while participating in any activity at Studio W Dance. Studio W Dance and its employees are not liable for personal injury, or loss of or damage to personal property.

ASSUMPTION OF THE RISK AND WAIVER OF LIABILITY RELATING TO CORONAVIRUS/COVID-19:
The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is contagious and is believed to spread mainly from person-to-person contact. 

Studio W Dance will make every effort to keep our studio sanitized and to prevent symptomatic employees and dancers from entering the building. However COVID-19 has been proven to be asymptomatic in some persons. Therefore, Studio W Dance cannot guarantee that you or your child(ren) will not become infected with COVID-19 or any other unknown virus. 

By signing this agreement, I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that my child(ren) and I may be exposed to or infected by COVID-19 by attending Studio W Dance and that such exposure or infection may result in personal injury, illness, permanent disability, and death. By signing this agreement, I agree that my child and any accompanying persons will not enter Studio W Dance if we exhibit any symptoms of COVID-19.

I voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to my child(ren) or myself (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that I or my child(ren) may experience or incur in connection with my child(ren)’s attendance at Studio W Dance. On my behalf, and on behalf of my children, I hereby release, covenant not to sue, discharge, and hold harmless Studio W Dance, its employees, agents, and representatives, of and from the Claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto. I understand and agree that this release includes any Claims based on the actions, omissions, or negligence of Studio W Dance, its employees, agents, and representatives, whether a COVID-19 or other currently unknown virus infection occurs before, during, or after participation in any Studio W Dance program or class.


REGISTRATION FEES: A non-refundable registration fee of $105 for each family is due upon registration in addition to your first month’s tuition payment. Payment in full is required for the registration fee, first month tuition installment, and any show fees, if applicable. You will receive a payment confirmation email once your payment has been processed. This registration fee is a one-time fee as long as you stay enrolled at Studio W for the main season (fall-spring). If you drop all classes and then decide to re-enroll later, the registration fee will be due again.

SPOTLIGHT: Dancers selected for our Spotlight Program will have an additional $50 Spotlight fee due at registration. In addition, they attend two local performances each year, and are required to take one summer dance camp at Studio W.

SWDC: Dancers selected for our SWDC will have an additional $50 company fee due at registration. In addition, they attend two competitions each year that require entry fees, and are required to take the SWDC Summer Dance Intensive at Studio W.

CLASS ENROLLMENT: Studio W operates on a modified year-round schedule. Since our main season runs directly into summer session your enrollment is ongoing unless you notify Studio W in writing via mrsamanda@studiowdance.org. We love this model as it encourages our dancers to keep up with their training. If your class is canceled for a session due to low enrollment, your dancer will be transferred to a comparable class after you’ve received notification. Upon your receipt of this notification, you have the option to confirm or drop the class. If you do not confirm or drop, you will be automatically transferred and your automatic payments will continue.

WITHDRAWAL POLICY: We require a 30-day written notice via email if you need to withdraw from Studio W Dance. Please email mrsamanda@studiowdance.org to withdraw from our 2021-2022 season. After the 30-day notice, we will terminate your monthly installment, or, if a full year was paid, we will refund the remaining installments minus 30%. This withdrawal policy remains in effect even if we have a shelter in place mandate from the federal, state or local government. In the event of a shelter in place, classes will convert to virtual classes and instruction will continue. There may be an approximate one-week transition period from the date of the shelter in place order until virtual classes begin in order to allow us to implement our action plan. This brief time period, if needed, will be treated as inclement weather days, meaning your dancer can choose a convenient make-up class from an appropriate class on our schedule. No refunds will be given for this week. Please call or email to sign up for your make-up class. Remember that a 30-day written notice will still be required for withdrawal.

Performing Company Members Only: If we are mandated to close our physical location due to any government order, classes will convert to virtual classes and instruction will continue. If your dancer chooses to withdraw due to this change in format, you will receive a full refund of all company deposits minus any costs that have already been paid out. These include costumes, competition, conventions, etc. If you decide to withdraw for any other reason, all original penalties will apply. 

MAKE-UP CLASSES: If your dancer misses class due to illness or other personal reasons, they will be able to make up the missed class in a similar class. There will be no discount or refund given for missed classes. There are no make-ups for classes missed when the studio is officially closed for holidays, etc. All classes missed due to inclement weather can be made up at your convenience using our existing class schedule.

2022 Summer Registration: A full non-refundable payment will be due upon registering for our 2022 Summer dates. The appropriate fees will be posted to your account and will be charged to the card on file on or before the next tuition payment date.

UNEXPECTED VIRTUAL CLASSES: If we are mandated to close our physical location due to any government order, classes will convert to virtual classes and instruction will continue. We have had great success with all ages in our virtual classes and are confident we can continue to engage our dancers should the need arise. There may be an approximate one-week transition period from the date of the shelter in place order until virtual classes begin in order to allow us to implement our action plan. This brief time period, if needed, will be treated as inclement weather days, meaning your dancer can choose a convenient make-up class from an appropriate class on our schedule. Please call or email to sign up for your make-up class.


Bi-Annual Shows: We produce two fabulous shows at the end of each semester with all Studio W dancers. The show weeks (including dress rehearsals) will be December 13 – 19, 2021 & June 7 – June 12, 2022. This is an exciting and rewarding part of the season that everyone looks forward to! We encourage all dancers to participate! Stay tuned for 2022 show details to be released in January of 2022. 

Bi-Annual SHOW COSTUMES: Costume costs are generally $70.00-$110.00 per costume purchase or $25 per costume rental. Some classes will need to purchase and some will need to rent. You will receive the exact amount for the winter show costume fees in September 2021 & the spring show in January 2022. Costume fees will be auto-drafted on September 1, 2021 & January 20, 2022. After fees are processed, they are not refundable for any reason. Any costume alterations needed will be the responsibility of the parent/dancer. Your exact fees and costume(s) will be announced during the first or second week of each session. If your dancer will not be participating in a show, notify us by email to mrsamanda@studiowdance.org no later than August 25, 2021 for the winter show & January 15, 2022 for the spring show. Please do not rely on your dancer to inform us that she or he will not be dancing in the show!

Performance Package: In the beginning of each session, we will announce the exact show fee amount, referred to as the Performance Package. This will be approximately $150 and will include 2 tickets, t-shirt and more. Once the exact fee amount is determined, this fee will be auto-drafted on September 10, 2021 & January 20, 2022.

YEAR-END SHOW TICKETS: Tickets to our Year-End Shows will need to be purchased. Dancers performing in the show do not need a ticket. More information on Show Tickets, including when they will be available to purchase, will be included in the Show packet released a couple months before each show. The ticket cost will be announced in the packet when more of the show details come out! In order to ensure all dancers have the opportunity to have their immediate family watch them dance in the show, we may limit the number of tickets each family may purchase for a designated time period. After the designated time period, if tickets are still available, we may lift the limit and open ticket sales to everyone. Note: 2 tickets will be included in your performance package fee.

DRESS CODE: Proper shoes and attire must be worn to participate in class. Hair should be pulled back off the face for all classes. A proper bun must be worn for ballet class. Don’t forget to write your name in all shoes, bags, etc. Please note which color leotard/shirt your level needs to wear. You can find descriptions and examples of the proper attire for each class in the Dress Code section of our website.

GENERAL RULES:  Please discuss these rules with your dancers! Thank you!

  • No food or drinks other than water inside the studios. Please no sugary drinks as they are sticky if spilled. No exceptions!
  • No cell phones, smart watches (like Apple Watch), smart earphones (like Air Pods) are allowed in the dance rooms at any time. If they are inside a dance bag, they should be turned off. If dancers are wearing these in class, they will be asked to remove and take to front desk staff for safekeeping until class is over.
  • Studio W is a large, public place, so please keep an eye on your children, no running or climbing on furniture PLEASE!
  • All children must be accompanied by a parent/guardian at all times unless they are in class. Younger dancers are NOT permitted to walk downstairs alone. Please come to the lobby to pick up your dancer.
  • All personal belongings may be kept in the dressing room or in the cubbies in the lobby. Studio W is not responsible for items lost or left behind. Please make sure you check for all your belongings before leaving the studio.
  • Pre-Dance Parents: Please take your dancer to the restroom BEFORE class begins to avoid accidents and disruptions to class.
  • Please make an effort to be prompt! Excessive tardiness to class could result in being asked to sit out if you miss the warm up portion of class. Excessive tardiness picking up your child will result in additional fees.
  • No parents, friends, or siblings are allowed in the dance rooms at any time. This is for the benefit of your dancer. They will learn more if we have their complete attention.
  • If you choose to watch class through the window, please choose one week out of the month to stay and watch. Space is limited, so this will let all the parents have a turn to watch & ensure that your dancer is getting the most out of class.
  • If your dancer drops a class, a 30-day written notice is required. You will be responsible for payment until the written notice is received and the 30 day period has passed.
  • For the safety of our dancers, we typically follow WUSD’s decisions on inclement weather/wildfire/global pandemic school closings. However, you should always use your own judgement when deciding to travel due to weather. We will confirm our closing via email when inclement weather affects Studio W Dance. We will also communicate all schedule changes on Band as well! No refunds for inclement weather. All classes missed due to inclement weather can be made up at your convenience using our existing class schedule.
  • Our staff is available during office hours to answer any questions you might have! If you need to speak with your child’s teacher, please call or email to set up an appointment as we rarely have time in-between classes. You can reach us at mrsamanda@studiowdance.org or 707-292-4002.

2021-2022 CALENDAR: Please be sure. to mark these dates on your family calendar!

First Day of Fall Classes: Monday, August 23, 2021

Performing Company Auditions: August 28 2021

CLOSED – Labor Day: Monday, September 6, 2021
*Students make up lessons

CLOSED – Veteran’s Day: Thursday, November 11, 2021
*Students make up lessons

CLOSED – Thanksgiving Break: Monday, November 22 – Saturday, November 27, 2021
*You are not charged tuition for this week
*Open for Camp!

Dress Rehearsal: Saturday, December 11, 2021

Picture Week: Monday December 13 – Saturday December 18, 2021

Last Day of Fall Classes: Thursday, December 17, 2021

Winter Shows: Saturday, December 18 – Sunday, December 19, 2021

CLOSED – Winter Holidays: Monday, December 20, 2021 – Saturday, January 2, 2022. We will reopen on Monday, January 3, 2022
*Open for Winter Camp!

First Day of Spring Classes: Monday, January 3, 2022

CLOSED – MLK, Jr. Day: Monday, January 17, 2022
*Students make up lessons

CLOSED – Spring Break: Monday, March 21 – Saturday, March 26, 2022
*You are not charged tuition for this week
*Open for Camp!

Performing Company Auditions: April 18 – 29, 2022 (subject to change)

Dress Rehearsal: Sunday, June 6, 2022

Picture Week: Monday June 6 – Saturday June 11, 2022

Last Day of Class: Saturday, June 11, 2022

Year-End Shows: Saturday, June 11 – Sunday, June 12, 2022